Public Records Request

COVID-19 Update: Due to the impacts of the coronavirus (COVID-19), Governor Inslee and the state legislative leaders have issued several temporary waivers and prohibitions related to the Public Records Act. For more information, see:

  • Proclamations 20-28, et seq., are amended to (1) recognize the extension of the statutory waivers and suspensions of RCW 42.56 and RCW 42.30 by the leadership of the Washington State Senate and House of Representatives until 11:59 p.m. on September 1, 2020, and (2) similarly extend the prohibitions therein to 11:59 p.m. on September 1, 2020.

Request Public Records

Public Records Requests

For assistance, or to make public records requests by letter, email, or phone, contact:

Sha Peterson,
Public Records Officer

   (253) 207-4450

       (253) 207-4440 fax

   902 South L. Street
       Tacoma, WA 98405


Any person requesting a public record is encouraged to make the request by filling out the Public Records Request form. Requests should be made to the Public Records Officer (PRO) and should include the following information:

  • Name of Person Making Request
  • Street Address, City, State, Zip Code
  • Telephone Number
  • Email Address
  • Description of Public Records Request
  • Type of Request (paper, electronic, or onsite inspection)
  • Signature


Public Records Request Policy


General Availability of Records

Public records will be available for inspection during THA’s customary business hours. Customary business hours are posted at THA and on the THA web site. Records must be inspected at the 902 South L. Street, Tacoma, WA 98405 office of THA. Upon request for identifiable public records, THA will make records promptly available to any person including, if applicable, on a partial or installment basis as records that are part of a larger set of requested records are assembled or made ready for inspection or disclosure. THA will not deny any request for identifiable public records solely on the basis that the request is overbroad.

If a requestor has not made arrangements to review or claim records within (30) thirty days of notice that the records are available, the PRO may close the request.


Public Records Request Form

Go to Records Request Form >

Records Exempt from Disclosure

Although documents that perpetuate, communicate, or formalize knowledge are public records, the Public Records Act (RCW 42.56) and other statutes list types of public documents exempt from public viewing and copying. If only part of a record is exempt, the PRO will redact the exempt portions before providing the document. THA will not disclose lists of individuals for commercial purposes.


Cost for Providing Public Records

THA does not charge for the staff time spent in locating a public record or for making a record available for inspection. The law allows THA to charge for the actual costs connected with copying public records, inlcuding the staff time spent making copies.

If an installment of a records request is not paid for or reviewed within (30) thirty days after THA provides notice of availability of the installment, THA is not obligated to fulfill the balance of the request. In addition, because THA is prohibited from lending its credit, a requestor must prepay the estimated copy cost for any copies that must be made by an outside vendor.

 Delivery Method/Materials



 Paper copies

 Photocopies or printed electronic copies

 15 cents/page


 Records scanned into electronic format

 10 cents/page

 Online delivery

 Records uploaded to email, cloud storage   service, or other electronic delivery system

 5 cents for every four   electronic files

 Electronic transmission

 Records transmitted in electronic format or for   use of agency equipment to send records   electronically

 10 cents/gigabyte


 Digital storage media or device (e.g., USB, CD,   DVD)

 Actual cost

 Mailing materials

 Any container or envelope used to mail copies

 Actual cost


 Postage or delivery charges

 Actual cost

 Customized service

 Customized service if THA estimates that the   request would require the use of information   technology expertise to prepare data   compilations, or provide customized electronic   access services when such compilations and   customized access services are not used by   THA for other agency purposes. THA will not   assess a customized service charge unless it   has notified the requestor of the charge to be   applied to the request, including an explanation   of why the customized service charge applies, a   description of the specific expertise, and a   reasonable estimate of the charge.

 Actual cost

Copy charges above may be combined to the extent that more than one type of charge applies to copies responsive to a request. Pursuant to RCW 42.56.130, the costs listed above do not supersede any fees for copying public records authorized by other statutory provisions, other than Chapter 42.56 RCW.